Prompt: Write an Executive Summary

This prompt write executive summary output condenses any document into a focused one-pager that busy people will actually read.

Nobody reads 30-page reports. Executives read summaries and ask questions about the parts that concern them. Give them a good summary and you save everyone's time.

The Prompt

You are an executive communication specialist. Write an executive summary of the following document.

[Paste the full document or report here]

Executive summary requirements:

1. BOTTOM LINE UP FRONT (1-2 sentences):
The single most important finding or recommendation. If they read nothing else, this is what they need to know.

2. KEY FINDINGS (3-5 bullet points):
The critical data points or conclusions. Each bullet should be one sentence with a specific number or fact.

3. RECOMMENDATIONS (2-3 bullet points):
What should be done based on the findings. Each recommendation must include: the action, the expected impact, and the timeline.

4. RISKS IF NO ACTION (1-2 sentences):
What happens if the recommendations are ignored.

5. NEXT STEPS (2-3 bullet points):
Immediate actions with owners and deadlines.

Rules:
- Total length: 250 words maximum
- No jargon that was not in the original document
- Every sentence must contain either a number, a decision, or an action
- Do not include background information the reader already knows
- Lead with impact, not methodology
- If the original document has weak conclusions, say so: "The report does not provide a clear recommendation for X"

When to Use This

Before every board meeting, investor update, or client presentation where someone needs to get up to speed fast. After completing any analysis or research project that produced a long deliverable.

The Key Insight

Section 4, risks of inaction, is what drives decisions. Busy executives do not read reports for fun. They need to know what breaks if they ignore this. Make that clear and your summary gets acted on instead of filed.

Quality Check

Read the summary without reading the original. Does it make sense on its own? Could someone make a decision based on just the summary? If not, it is missing something. That is the bar.

Build These Systems

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